There has been a couple of weeks passed on since the latest administration nuisance: Company Portal registration became available, and we released our first news about. Below we give a more detailed overview of Company Portal administration.
What’s it good for?
Company Portal is an official storage space available to business organisations. According to the government plans it launches on 1 January 2018. This will provide official space for communication with government bodies, municipalities, authorities, courts and utility companies – in the spirit of simplifying administration.
„Company Portal management is the sole and clear responsibility of each company and its directors”
But why is it necessary if I already have magyarorszag.hu Client Portal access and my tax affairs go through that? Or if my accountant / tax adviser deals with this?
The reason is that the Company Portal will be assigned to the company or business organisation; while Client Portal is linked to individual privates. Accordingly, communication through Company Portal means communication with the company, while communication through Client Portal means communication with an individual person. Apparently Company Portal will create a clear and direct electronic communication line to the company.
Being said that it is also expected that types of affairs administrable via Company Portal will get extended in the future.
Who needs to use Company Portal?
Business organisations, which include companies, branch offices of foreign companies, and moreover civil organisations like associations, cooperatives, legal offices, foundation.
Sole entrepreneurs will not switch to Company Portal, but still use their Client Portal.
Subsequently all business organisations need to register themselves for the Company Portal service. This is to be done by 30 August 2017 or by latest 31 December. Missing registration by the end of August won’t result in any sanctions.
Companies may register by entering their email availabilities for electronic communications.
Note that registration can be executed by such a natural person who already has access to Client Portal or has electronic id card. If there’s no such representative, then the first step is to register someone by visiting the government office in person.
At the same time, it has been confirmed that Company Portal registration can be executed by a representative owning proper POA document. These can be such as lawyers, administrators, company secretaries, accountants or tax advisers.
The document of authorisation shall be attached at registration, and registering person shall declare with criminal responsibility that documents are true and valid.
This can be an alternative solution for non-Hungarian resident directors who usually don’t have Client Portal access.
What roles are there?
There are different roles in Company Portal.
The company representative or „cégképviselő” is the person who executes the registration, and his role ends here.
Each company representative shall appoint a person who will manage Company Portal and permissions – he’s the company portal administrator or „cégkapumegbízott”
Later on you can appoint Company Portal users who will be able to send and receive documents in the future. At larger companies appointments shall be made carefully.
Finally it’s very important to emphasize that you need an already operative email address. This will be required during the registration procedure. Bear in mind that you will need to keep an eye on the notifications arriving to that particular email address.
Where can I register for Company Portal service?
Registration can be done here: cegkapu.gov.hu
Final thoughts
We cannot emphasize enough that Company Portal registration and Company Portal management is the sole and clear responsibility of each company and its directors, as official company communications will go through this channel.
We BSPL are not providing secretarial services to our clients. Accordingly we are not able to accept appointments to Company Portal management.